How Often Should You Book Office Cleaning? A Complete Guide

Chandni Dave

August 19, 2025

Let’s be honest here… cleaning the office is one of those things no one really wants to talk about. Or do. But we all know when it’s not done — dusty desks, messy bathrooms, weird smells in the breakroom 👃

We at PBC (Professional Building Cleaning) get this question all the time:

“How often should we clean our office? Like… really?”

So, we decided to write this blog for folks like you. No fluff, no super fancy words. Just real advice from cleaning pros who’ve seen the good, the bad, and the real messy.

Why You Need to Clean Regularly (Yeah, It’s Important)

You already know you need to clean the office, but maybe you’re wondering how often is enough.

Here’s the deal:

A clean office makes a better first impression.
It keeps your team healthy (less sneezing, more working).
It helps staff actually want to come in.
Stuff like floors, chairs, and carpets last longer if you clean them proper.
And honestly… no one wants to use a bathroom that hasn’t been cleaned in a week.

Some bosses wait until things look really bad. But by then, it’s probably already caused problems — smells, sickness, stains, unhappy clients, you name it.

Types of Office Cleaning (Yep, There’s More Than One)

Not all cleaning is the same. Some tasks you need more often, others you can book every month or so. Here’s how we break it down at PBC:

1. Daily Cleaning Tasks

Empty bins 🗑️
Clean bathrooms
Wipe desks and surfaces
Vacuum or mop main areas
Tidy kitchen and common zones

This is like the “keep it looking decent” stuff. Helps the place not fall apart.

2. Weekly Cleaning

Clean less-used rooms
Dust higher areas (like vents or tops of cabinets)
Deeper floor cleaning
Sanitize door handles and light switches

Useful for spaces that get used a lot but not trashed.

3. Monthly or Deep Cleaning

Carpet steam cleaning
Window washing (inside and maybe outside too)
Polish floors
Deep kitchen clean
Clean chairs, couches, other furniture

These help the office stay in good shape long-term. You don’t need them daily, but don’t skip ‘em too long either.

So, How Often Should You Book Office Cleaning?

There’s no one answer. But we can give you a few ideas based on what we’ve seen.

🏢 Small Office (1–10 staff)

Cleaning needed:

Basic cleaning 2–3 times a week
Deep clean every 1–2 months

If you’re just 5 or 6 people, maybe you don’t need daily cleaning. But trash, bathroom, and desks still get dirty fast.

Real talk: even small teams can be messy. We’ve cleaned 5-person offices that looked like 50 worked there 😅

🧑‍💼 Medium Office (10–50 staff)

Cleaning needed:

Daily cleaning (Mon–Fri)
Monthly or quarterly deep clean

Once you hit around 20–30 people, daily mess builds up fast. Bathrooms, kitchen, and floors get used non-stop.

Clients notice. Staff notice. Dust doesn’t lie.

🏢 Large Office / Multiple Floors

Cleaning needed:

Daily or even twice-daily (morning + evening)
Janitor or day porter on site
Deep cleaning every month or quarter

These places usually need a whole team. We often send 2–3 people for bigger offices we clean.

💼 Shared Workspaces / Coworking

Cleaning needed:

Multiple times per day
Bathroom checks daily
Wipe down shared desks between uses

People come and go all day. Germs, trash, coffee spills — it adds up real quick.

🏥 Healthcare Offices / Clinics

Cleaning needed:

2–3 times daily
Medical-grade disinfection
Strict checklist cleaning

This one’s a no-brainer. Can’t afford to miss a spot here. We follow extra guidelines when we clean these places.

Signs You’re Not Cleaning Often Enough 😬

Still not sure if you’re booking cleaning often enough? Here’s a few “uh-oh” signs:

People getting sick often 🤧
Trash bins always full
Sticky floors or stained carpet
Funny smells in the breakroom
Clients don’t stay long… or don’t come back
Employees say stuff like “it’s kinda gross in there”

If you nodded to any of those, maybe it’s time to call us 😅

office Cleaning services

“But Cleaning Every Day Sounds Expensive…”

We get it. Daily cleaning sounds like a lot. But skipping it can cost more.

Sick staff = lost work hours
Dirty offices = unhappy clients
Dirty furniture = more repairs and replacements
Bad first impression = lost sales

Also, daily cleaning doesn’t mean a full 8-hour team. Sometimes we come for just 1 hour after hours, and that’s enough to keep things under control.

What PBC Includes in a Regular Office Clean

Here’s what we usually do during our standard service:

✅ Empty bins and change liners
✅ Clean and sanitize restrooms
✅ Wipe down desks, tables, and shared surfaces
✅ Clean kitchen or pantry
✅ Vacuum or mop floors
✅ Refill soap, paper, toilet rolls (if we manage supplies)
✅ Spot clean glass (like smudged doors)

We can also do add-ons like:

🧼 Carpet shampoo
🪟 Window cleaning (inside/outside)
🪑 Deep furniture cleaning
🦠 Full disinfection service
💨 AC vent cleaning

You can choose what you need. We don’t force you into a “big package” you don’t want.

Real Example: What One of Our Clients Did

One of our clients, a 30-person IT office in Fort Collins, used to book cleaning once a week. Floors were always dusty, trash overflowed, and staff kept leaving dirty dishes.

We switched them to:

Daily 1-hour clean (evenings)
Deep clean once every 6 weeks

Now, the office looks neat all week, and they said employee satisfaction went up (yes, over clean bathrooms!).

What If You Already Have a Cleaner?

Some offices already have a cleaner — that’s cool! But sometimes one person isn’t enough.

What we offer:

Extra hands for deep cleaning
Special jobs (carpets, vents, windows, etc.)
Disinfection services
Backup when your regular person’s off

Even if you have someone part-time, we can fill in the gaps.

How to Choose a Good Cleaning Company (Yes, We’re Biased 😅)

Here’s what you should look for (even if it’s not us):

✅ Trained staff
✅ Transparent pricing (no hidden costs)
✅ Background-checked team
✅ Reviews or references
✅ Good customer support
✅ Flexible plans

And yeah, PBC does all of that 😄

Final Thoughts (A Bit Messy, Just Like Life)

Let’s keep it simple.

If people are using your office daily → it needs daily cleaning
If you can’t afford that yet → start with 2–3 times a week
Don’t forget to deep clean every 1–2 months (especially carpets, bathrooms, kitchen)

Trust us, your team will thank you. Your visitors will notice. And your office will feel more like a place people actually want to work in.